As more businesses move their file storage and also editing, email and team alliance software in the cloud, they have to decide which Cloud service will be the most suitable choice for the certain needs of theirs.
2 main contenders have emerged in the Cloud-based business application space:
Google Apps: Google went far beyond the times of being just a search engine and today provides a range of Cloud-based services for companies through Google Apps.
Microsoft Office 365: Office is certainly the de-facto standard software suite for business, and Microsoft’s familiar application can be bought from the Cloud with Office 365.
Both Google Apps and Office 365 provide off-premise file storage inside the cloud, which provides businesses any-time access to their files from any Internet connected location. This’s surely a plus during periods of other disruption or power outages that could interrupt a hometown server. Both companies also offer productivity tools that enable companies to collaborate, communicate, store, as well as regulate their data.
In spite of their similarities, each platform is distinct, with its personal set of cons and pros. So which one is suitable for your organization? Do you require a hang glider (Google Apps) or a Boeing 747 (Office 365)? Let’s check out every single.
office.com/setup for Business
This includes Google Drive (file storage), Docs (document editing), Sheets (spreadsheet editing), Slides (presentations), Calendar, and Gmail (email).
Google Apps is a low cost alternative that businesses which are small could easily pay for.
Its software programs are fairly all too easy to understand and therefore are relatively intuitive.
Integration across their Apps offers a lot of convenience.
Google Docs delivers real time file updates and collaboration across devices and users. Documents are easily saved.
As even more people migrate away from various other email providers to Gmail in their private life, they are going to be more at ease with using Google products at work.
Compared to Microsoft Office, Google Apps has a lot smaller number of business users. So, education may be essential to have personnel comfortable and productive using Google’s apps.
Compatibility can be a difficulty when sharing Google Docs/Sheets/Slides with other people that use Microsoft’s products. Most Google files will be opened/viewed by Microsoft Office apps, although some things might not exactly translate – for instance, Sheets formulas often times will not succeed in Excel (and vice versa.)
Docs, Sheets & Slides do not have similar considerable formatting and formula choices available at Microsoft Office desktop software, that could frustrate users who are used to the more flexible software programs from MS. However, the same holds true of the web based version of Office 365 apps.
Google Apps is completely browser based – no desktop versions of the recordings can be purchased. Computer types of Microsoft Office apps are bundled with the more expensive monthly cost Office 365 plans.
The search giant scans and other user and indexes emails data for various purposes (mostly advertising); this scanning is fully automated and cannot be switched off.
Microsoft Office 365
Office 365 comews with a lot of programs familiar to millions of desktop users (and therein lies some advantage to it): Word, Excel (spreadsheets), Hosted Exchange (email), SkyDrive/SharePoint Online (file storage), PowerPoint (presentations), as well as Lync (voice/chat software – but involves an on premise Lync server.) Overall, Office 365 is a far more powerful suite that Google Apps, with greater complexity/capability within its programs and overall offerings.
Familiarity with Microsoft solutions — It is more likely that employees now use or even learn Microsoft Office products; therefore, instruction time is minimized.
The chance of compatibility issues with clients, vendors and others is reduced.
Flexible editing options — files are usually edited directly through a Web browser using limited Web based versions of the Office program suite and through the office desktop software suite (based on the month program you use, or if you already own/purchase the desktop Office apps).
Hosted Exchange provides email archiving and journaling.
Large range of monthly packages and pricing for small, medium, and also enterprise organizations.
SharePoint Online file collections are able to be mapped as a system drive on a personal computer so that you can open files from Windows Explorer, however the mapping frequently breaks.
SharePoint Online is often cumbersome to use and is complicated to setup.
The amount of choices in terms of packages and subscription options are able to be confusing. Based on your staff’s real requirements in terms of a program, Microsoft Office 365 might provide you with more features than they’ll ever use.
It’s generally higher priced than Google Apps when only requiring clean out-of-pocket costs into consideration.
That One Should You choose?
Be consistent among users. No matter the platform that is used, all workers should apply similar paper editing platform (Microsoft or Google) to stay away from loss or incompatibilities of formatting, layout, as well as formulas.
Address potential security concerns. Both applications keep control of file information, including how/where it is stored. Since file data may be synched up on each and every employee’s PC or mobile device, this may present some security troubles as well, however, convenience and access might override those concerns.
Legacy client or even startup? Businesses that already work with Microsoft instruments are able to generate the most of the current investment by to some extent, or wholly, moving to Office 365. Businesses in startup mode (especially those with under ten users) can really benefit from the simplicity, very low out-of-pocket cost as well as ease of Google Apps.
Absolutely no matter what, back it up! Neither Google nor Microsoft offer a complete backup or archive of all your data which is kept in their Cloud apps – so we suggest a regular backup of your respective data/emails to a third party or to the office of yours so that you have it if needed (which in addition might be important for HIPAA, FINRA or other regulatory compliance.)
Compare soft and hard costs. Compare the out-of-pocket expenses of each resolution. Consist of both the month charges and one-time migration and training costs. Also have the soft costs – time which will be invested by virtually any internal personnel associated with the switch-over, along with the possible productivity loss.
Try before you commit. Because both solutions provide short term month-to-month commitments, we suggest you’ve two or more owners in your organization take both of the for a test drive to completely understand the way they work, and the minor differences which will make a massive impact to the users of yours.